owner driver expense tracker Australia
Owner driver expense tracker Australia: fuel, tolls & job costs
Why a shoebox of receipts fails, what to log against each run, and how tying costs to jobs shows which lanes actually pay.
Not tax or legal advice. Talk to your accountant for your situation.
Owner driver expense tracker Australia — more than a camera roll
An owner driver expense tracker in Australia only works if costs can attach to a job — or at least to the day you hauled. A camera roll full of fuel dockets and toll screenshots doesn’t tell you which lane burned the money. By BAS time you’re guessing which fill belonged to which week.
What to log against the run
Fuel for that trip, tolls, permits, weighbridge, casual labour, and any extras you wouldn’t have spent without the job. Workshop and rego are still costs — just don’t pretend every dollar is “this load.”
- Fill-ups (keep the docket / photo)
- Toll tags and cash tolls
- Permits and weighbridge fees
- Job-related meals or parking when they’re material
- Repairs that knocked you offline mid-run
Why job-linked costs change decisions
Rate minus fuel and extras is closer to “was it worth leaving the yard?” Busy weeks can still lose money if empty running and diesel eat the quote.
GST on fuel is usually 1/11 of the GST-inclusive pump price. Logging fill-ups as you go feeds both job profit and BAS. Don’t take 1/11 of a whole rego bill — only the printed CTP GST.
How OwnerHaul helps
Log fuel and costs from the job, snap receipts (including iPhone HEIC), and see Kept $ after costs on Jobs. Tax then rolls GST from those same numbers for the quarter.
Quick answers
- What should an owner driver expense tracker include?
- Fuel, tolls, permits, and other job-linked costs — attached to the run when you can — plus GST trail for BAS. Camera-roll receipts alone aren’t enough.
Get started
Try it on this week's jobs
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